Founding Partner & Premium Vendor Package

Booth Details & Logistics  

1. Space Allocation

• Standard Booth Size: All spaces are a standard 10’ x 10’ footprint.

• Placement: Booth assignments are made by vendor Partnership Level and at the discretion of Hope for Homies. 

2. What’s Included (and What’s Not)

• Included: One (1) assigned 10’ x 10’ ground space.

• Not Included: Hope Fest does not provide tents, tables, chairs, or display hardware. Vendors must provide their own professional-grade setup.

• Signage: All signage must be professional and contained within your allotted 10’ footprint. No handwritten "cardboard" signs, please!

3. Tent Requirements & Safety

• Weights are Mandatory: For the safety of all guests, every tent leg must be secured with at least 25 lbs of weight (sandbags, water weights, or concrete weights).

  • Fire Retardant: Tents must meet standard fire marshal codes (NFPA 701).

4. Electricity & Power

• Access: Standard 110v/15-amp power TBD

• Cords: If you purchase power, you must bring your own 50ft heavy-duty, outdoor-rated extension cord and a surge protector. TBD

• Generators: Only "whisper-quiet" or "silent" inverter generators (under 60dB) are permitted. Loud construction-style generators will be asked to shut down.

5. Load-In & Strike Schedule

• Arrival: Vendor check-in begins at TBD. All vehicles must be moved to the designated vendor parking lot by TBD

• Active Hours: Booths must be fully staffed and operational from TBD

• Early Departure: To ensure guest safety, no vendor may dismantle their booth or bring a vehicle into the festival area before the official closing time.

Application & Selection

• Approval: Submission of an application does not guarantee a spot. Hope Fest reserves the right to select vendors that best align with the event’s mission and variety.

• Exclusivity: Unless otherwise stated, Hope Fest does not offer category exclusivity (e.g., there may be multiple jewelry vendors).

2. Fees & Payments

• Non-Refundability: Booth fees are non-refundable after [Insert Date], including in the event of inclement weather (the "Rain or Shine" policy).

• Payment Deadline: Full payment must be received no later than 45 days before HOPE Fest, to secure the assigned booth space.

3. Setup & Logistics

• Check-in: Vendors must check in between TBD and TBD on the day of the event. Late arrivals may forfeit their space without a refund.

• Booth Boundaries: All signage, chairs, and merchandise must stay within the assigned [10x10] footprint.

• Breakdown: Vendors agree not to begin packing or dismantling their booth until the official close of the festival at TBD.

4. Safety & Compliance

• Fire & Safety: All tents must be properly weighted (no stakes if on pavement). Food vendors must have a certified fire extinguisher on-site.

• Permits: Vendors are responsible for obtaining all necessary local health department permits and state sales tax IDs.

• Power: Electricity is not provided unless requested and paid for in advance. Only "silent" generators are permitted.

5. Liability & Insurance

• Indemnification: The vendor agrees to hold Hope Fest, its staff, and the venue harmless from any claims of damage, loss, or injury.

• Property: Hope Fest is not responsible for lost, stolen, or damaged merchandise. We recommend vendors carry their own liability insurance.

6. Conduct & Cleanliness

• Trash: Vendors are responsible for disposing of their own trash in designated dumpsters. Booth spaces must be left in the condition they were found.

• Professionalism: We’re here for a good cause! Hope Fest reserves the right to ask any vendor to leave if their conduct or merchandise is deemed inappropriate for a family-friendly environment.